🏆 HEXTAR CHAIRMAN CUP

EVENT OVERVIEW

The Hextar Internal Pickleball Tournament is a team-based pickleball competition organised exclusively for Hextar Group employees. The tournament aims to encourage teamwork, employee engagement, healthy competition, and sportsmanship in a fun and energetic environment.

The event will feature a doubles rotation format consisting of a Group Stage followed by a Knockout Stage, allowing participants to compete, connect, and enjoy the growing sport of pickleball together.

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📋 TOURNAMENT FORMAT

A total of 24 teams will compete in the tournament. Teams will be divided into 4 groups consisting of 6 teams each. During the Group Stage, all teams will compete in a round robin format, where every team plays against all other teams within their group to determine the standings.

At the end of the Group Stage, the Top 2 teams from each group will qualify for the Quarter Finals. The tournament will then proceed in a single-elimination knockout format, with Quarter Final winners advancing to the Semi Finals, Semi Final winners advancing to the Final, and the losing Semi Finalists competing in the 3rd Place Playoff.

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⚖️ TIE-BREAKING RULES

In the event that teams are tied in the group standings, tie-breakers will be applied in the following order:

• Score Difference

• Head-to-Head (H2H) Result

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🏓 MATCH RULES

All matches will be played using:

• Rally scoring system

• Sudden death format

• No serve-to-win requirement

• No deuce rule

Every rally counts as a point regardless of which team is serving, and the first team to reach the designated match point wins the match.

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🔄 TEAM ROTATION SYSTEM

Each team lineup must consist of:

• XD1 (Mixed Doubles 1)

• MD1 (Men’s Doubles 1)

• XD2 (Mixed Doubles 2)

Teams are required to rotate to the next pair whenever the combined score reaches a 10-point interval (e.g. 6–4, 7–3, 5–5).

This rotation system ensures equal participation and strategic gameplay throughout the match.

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🎯 MATCH POINT FORMAT

• Group Stage: First team to 40 points wins the match.

• Quarter Finals onwards: Best of 3 games, first team to 30 points wins each game

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⏱️ TOURNAMENT POLICIES

Hydration Breaks

Hydration breaks are permitted throughout the match. However, players are not allowed to discuss tactics, receive coaching, or leave the court area to retrieve water bottles during play.

Time-Outs

No time-outs will be allowed from the Group Stage through the Quarter Finals. From the Semi Finals onwards, each team will be entitled to one (1) one-minute time-out per game.

Injury Time-Out

A maximum of 15 minutes will be granted for injury treatment. If the player is unable to continue after the allotted time, the match will be recorded as a forfeit.

Injury & Substitution Policy

• If a player is confirmed injured by the umpire, only teammates from the same registered team may act as substitutes for the remainder of the tournament.

• External or cross-team substitutions are strictly prohibited.

• Once an injured player officially withdraws from the tournament, they will not be permitted to participate in any remaining matches.

• If a player withdraws for reasons other than injury, the match will be considered a forfeit and no substitution will be allowed.

Disputes & Decisions

All line calls and match disputes will be decided by the umpire/referee on court. In the event of any major issue requiring further review, the Tournament Director’s decision shall be final.

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🕒 TOURNAMENT SCHEDULE

• 8:00 AM – Registration, Warm-Up & Group Photo

• 9:00 AM – Group Stage Matches

• 11:45 AM – Quarter Finals

• 1:00 PM – Lunch Break

• 2:00 PM – Semi Finals

• 3:15 PM – Final & 3rd Place Playoff

• 4:30 PM – Prize Giving Ceremon